Legal

Letsmove Residential Lettings and Property Management Privacy Policy.

Letsmove Residential Lettings and Property Management privacy notice provides information on how Letsmove Residential Lettings and Property Management and any 3rd party providers collect, use, store, transfer and share your information.

Letsmove Residential Lettings and Property Management is a provider of Residential Letting and Property Management services operating from one main office based in Pembrokeshire.  

Types of information we collect.

  • First, Middle, Last Names, Previous Names.
  • Date of birth
  • Nationality
  • Gender & Race
  • Current Address
  • Previous Address
  • Residential Status
  • Landlord Details
  • Accountant Details
  • Employers Details
  • Bank Statements
  • Benefit Statements
  • Financial Background
  • Adverse Credit History
  • Bank Details (Current & Previous)
  • Proof of Identification incl Photograph (Passport / Driving Licence

Method of how data is collected.

In general business conduct Letsmove Residential Lettings collects information relating to the service required in relation to the services offered and associated with the Letting of Residential Property from the following sources:

  • Yourself
  • Employers
  • Insurance Companies
  • Government Database  
  • Financial Institutes (Bank & Building Society)
  • Next of Kin, Guardian, Guarantor, Associates
  • Business Associates, Accountants Local Authorities

 

Purposes of your data collection.

We collect, use and hold your data for the purpose of:

Conducting general business associated within the lettings industry to include;

  • Initial enquiries
  • Property viewings
  • Property valuations
  • Assessing applications
  • Protecting against fraud
  • Unauthorised Bank Transactions
  • Money laundering
  • Tax evasion
  • Processing payments
  • Accounting, Reconciling
  • Complying with industry standards

 

Lawful Basis

We process your information under the following categories:

  • Public Task.

Some of your information maybe processed under the term known as ‘Public Task’

ie: informing of a relocation from one property to another.

 

  • Legal Obligation.

Some of your information maybe processed under the term’ Legal Obligation’

Ie: information confirming property ownership/consent to let.

 

  • Legitimate interest.

Some of your information maybe processed under ‘Legitimate Interest’ for the purpose of: due diligence, information security, fraud, Residential Lettings Outlined, Web Cookies and Cloud Storage.

 

  • Consent.

Some of your information is processed under ‘Consent’ your data will be dealt with subject to choice, giving a clear and specific statement of consent using an ‘opt in’ method.

 

  • Contract.

Some of your information is processed under ‘Contract’ your data will be dealt with for the purpose of fulfilling obligations and activities associated with the Letting of a property under a Tenancy Agreement.

 

Sharing Information

 

We do not sell your information or disclose the personal data we collect except in the process of ‘consent’ or ‘contract’ which is specified at the time the data is collected. We share the consented or contracted data with the following companies:

 

  • Landlords
  • Tenants
  • Mortgage Lenders
  • Maintenance Contractors.
  • Councils & Care Providers
  • Referencing Agencies
  • Credit Agencies & HMRC
  • Utility Providers (Electric, Water, Gail & Oil companies)
  • Help Desks & Call Centres ( Homecare providers and warranty)
  • Legally required bodies due to investigations, fraudulent and illegal activities

Letsmove Residential Lettings and Property Management reserve the right to transfer your information in the event of the sale of our business or the transfer wholly or partially.

 

The timescale of which data is held

All information will be kept for as long as necessary. In general personal information is kept for 7 years after the last point of contact. Letsmove Residential Lettings and Property Management do reserve the right to hold information for longer if there is a legitimate interest.

 

If you require your information to be deleted or blocked, you must contact our office to update your preferences, ask your data be removed, request to access your data, update your data or correct the information we hold.

 

The right to consent removal maybe limited by local law requirements.

 

Contacting us

 

Data Handlers: Gail Jones Kirsty Deluca MNAEA Steffani Hosker.

 

Email correspondence: info@letsmove pembs.co.uk

 

Written correspondence: Letsmove Residential Lettings and Property Management

   19 High Street, Haverfordwest, Pembrokeshire. SA61 2BW

 

Disclaimer
To the fullest extent permitted at law, Lets Move provides this web site and its contents on an “as is” basis and makes no and expressly disclaims all representations or warranties of any kind, express or implied, with respect to this web site or the information, content, materials or products included in this site including, without limitation, warranties of merchantability and fitness for a particular purpose.

In addition, Lets Move does not represent or warrant that the information accessible via this web site is accurate, complete or current.

Price and availability information is subject to change without notice except as specifically stated on this Web Site, to the fullest extent permitted at law, neither Lets Move nor any of its affiliates, directors, employees or other representatives will be liable for damages arising out of or in connection with the use of this Web Site or the information, content, materials or products included on this site. This is a comprehensive limitation of liability that applies to all damages of any kind, including without limitation compensatory, direct, indirect or consequential damages, loss of data, income or profit, loss of or damage to property and claims of third parties. For the avoidance of doubt, Lets Move does not limit its liability for death or personal injury to the extent only that it arises as a result of the negligence of Lets Move, its affiliates, directors, employees or other representatives.

 

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