Landlords

We at Letsmove understand that letting a property can be a challenging experience.

We know that it can seem a complex process with all the legal and financial aspects involved, but when you let your property with Letsmove we break the process down into simple steps and work with you to achieve the maximum rental income for your property in the right time frame.

Our Services include:

Full Management Service

  • Visiting you at your property, and providing a rental valuation and any other advice which you may require about letting your property.
  • Advising you on compliance with the various safety regulations.
  • Locating suitable tenants. Your property will be advertised if necessary, however we have excellent contacts with various company and other establishment personnel departments, and furthermore usually have tenants waiting.
  • Accompanying tenant applicants to view the property (out of office hours available by appointment)
  • Obtaining and evaluating references and credit checks using the services of an Independent Referencing Agency.
  • Preparing a suitable tenancy agreement and arranging signature by the tenant.
  • Collecting a tenancy deposit which will be treated in accordance with current legislation.
  • Preparing a written and visual Inventory and Schedule of Condition. (See Terms).
  • Checking the tenant into the property and agreeing the inventory.
  • Supervising the transfer of gas, electricity and council tax accounts into the tenant’s name.
  • Receiving rental payments monthly in advance, and paying you promptly, together with a detailed statement from our computerised management systems.
  • Arranging any necessary repairs or maintenance, first liaising with you in the case of larger works.
  • Conducting quarterly inspection and arranging renewals of the agreement as necessary.
  • Checking tenants out as required, re-letting and continuing the process with the minimum of vacant periods to ensure that you receive the optimum return from your property.

£120.00 (£100+VAT) upon instruction to market + 14%  (12%+VAT) of incoming monthly rent thereafter.

 

Tenant Find Service 

  • Visiting you at your property, and providing a rental valuation and any other advice which you may require about letting your property.
  • Advising you on compliance with the various safety regulations.
  • Locating suitable tenants. Your property will be advertised if necessary, however we have excellent contacts with various company and other establishment personnel departments, and furthermore usually have tenants waiting.
  • Accompanying tenant applicants to view the property (out of office hours available by appointment)
  • Obtaining and evaluating references and credit checks using the services of an Independent Referencing Agency.
  • Preparing a suitable tenancy agreement and arranging signature by the tenant.
  • Arranging for all future rental payments to be paid directly to your nominated bank account.
  • Collecting a tenancy deposit which will be treated in accordance with current legislation.
  • Preparing a written and visual Inventory and Schedule of Condition. (See Terms).
  • Checking the tenant into the property and agreeing the inventory.
  • Supervising the transfer of gas, electricity and council tax accounts into the tenant’s name.

£120.00 (£100+ VAT) upon instruction to market + £360.00  (£300+VAT) upon the commencement of the tenancy.

Additional Services

A Full Written and Visual Inventory with Schedule of Condition: (Full Management or Non Managed)

(a) Fully Furnished £180.00. (£150+VAT)

(b) Unfurnished      £120.00.  (£100+ VAT)

(c) Update to existing inventories £60.00 (£50 +vat) unfurnished £72.00 (£60 + vat)

 

Final Inspections: (Non Managed Only)       £90.00 (£75+VAT)

(a)    Arrange an appointment with the tenants for access.

(b)   Full written report and copy forwarded to you, the Landlord.

(c)    Notifying the relevant utility companies of final meter readings.

(d)   Collection and forwarding of keys.

 

Service of Notices: (Non Managed Only)     £60.00 (£50+ VAT)

(a)    Section 21

(b)   Section 8

Provision of a copy of our Assured Shorthold Tenancy Agreement & Prescribed Information (Non Managed Only)  £60.00 (£50+VAT)

 

Guide for Landlords. 

Landlord Licensing and Registration

Since November 2015, the legal obligations for all Landlords that own a rental property in Wales is to register with the Government Rent Smart Wales Scheme in order to comply with the Law. For full information regarding Rent Smart Wales please follow the link    https://www.rentsmart.gov.wales/en/landlord/. 

General Condition

Electrical, gas plumbing, waste, central heating and hot water systems must be safe, sound and in good working order.

Repairs and maintenance are at the Landlords expense and the interior decorations should be in good condition and preferably plain, light and neutral.

Gardens

 Gardens should be left neat, tidy and rubbish free, with any lawns cut. Tenants are required to maintain the gardens to a reasonable standard.

Cleaning

 At the commencement of the tenancy the property must be professionally cleaned.

At the end of each tenancy it is the Tenants’ responsibility to ensure the property is professionally cleaned also. Where they fail to do so, cleaning will be arranged at their expense.

Keys

 You should provide two sets of keys:

1 set to be retained by the office 1 set to be provided for the Tenants.

Mortgage

If your property is mortgaged, you should obtain your mortgagee’s written consent to the letting. They may require additional clauses in the tenancy agreement of which you must inform us.

Leaseholds

If you are a leaseholder, you should check the terms of your lease, and obtain any necessary written consent before letting.

Insurance

You should ensure that you are suitably covered for letting under both your buildings and contents insurance. Failure to inform your insurers may invalidate your policies.

Income tax

When resident in the UK, it is entirely the Landlords responsibility to inform the Revenue & Customs of rental income received, and to pay any tax due. Where the Landlord is resident outside the UK during a tenancy, he will require an exemption certificate from the Revenue & Customs before he can receive rental balances without deduction of tax. Where we are managing the property we will provide advice and assistance on applying for such exemption.

The inventory

It is company policy that an inventory of contents and schedule of condition be prepared in order to avoid misunderstanding or dispute at the end of a tenancy. Without such safeguards, it will be impossible for the Landlord to prove any loss, damage, or significant deterioration of the property or contents. In order to provide a complete Service, we will if required arrange for an inventory clerk to prepare an inventory and schedule of condition, at the cost quoted in our Agency Agreement.

 

The following requirements are the responsibility of the owner (Landlord). Where we are managing the property they are also our responsibility. Therefore where we are managing we will ensure compliance, any costs of which will be the responsibility of the landlord.

 

Gas

Annual safety check: Under the Gas Safety (Installation and Use) Regulations 1998 all gas appliances and flues in rented accommodation must be checked for safety every 12 months by a Gas Safe registered engineer.

Maintenance: There is a duty to ensure that all gas appliances, flues and associated pipework are maintained in a safe condition at all times.

Records: Full records must be kept for at least 2 years of the inspections of each appliance and flue, of any defects found and of any remedial action taken.

Copies to tenants: A copy of the safety certificate issued by the engineer must be given to each new tenant before their tenancy commences, or to each existing tenant within 28 days of the check being carried out.

 Electrical

There are several regulations relating to electrical installations, equipment and appliance safety, and these affect landlords and their agents in that they are ‘supplying in the course of business’. They include the Electrical Equipment (Safety) Regulations 1994, the Plugs and Sockets Regulations 1994, the 2005 Building Regulation – ‘Part P, and British Standard BS1363 relating to plugs and sockets. Although with tenanted property there is currently no legal requirement for an electrical safety certificate (except in the case of all HMOs) it is now widely accepted in the letting industry that the only safe way to ensure safety, and to avoid the risk of being accused of neglecting your ‘duty of care’, or even of manslaughter is to arrange such an inspection and certificate. As a minimum Letsmove recommend a visual electrical inspection with a registered NICEIC electrician.

Fire

The Furniture and Furnishings (Fire) (Safety) Regulations 1988 (amended 1989 & 1993) provide that specified items supplied in the course of letting property must meet minimum fire resistance standards. The regulations apply to all upholstered furniture, beds, headboards and mattresses, sofa-beds, futons and other convertibles, nursery furniture, garden furniture suitable for use in a dwelling, scatter cushions, pillows and non-original covers  for furniture. They  do not apply to antique furniture or furniture made before 1950, bedcovers including duvets, loose covers for mattresses, pillowcases, curtains, carpets or sleeping bags. Items which comply will have a suitable permanent label attached. Non-compliant items must be removed  before a tenancy commences.

Smoke Alarms/ Carbon Monoxide Detectors.

Before or after 1st of October 2015 while a rental property is occupied a Landlord must ensure that a working smoke alarm is equipped on each floor of the property, new build properties built since June  1992 must have been fitted with mains powered smoke detector alarm. For properties that do not have the benefit of a hardwired system it is recommended to install a 10 year long life tamper proof alarm. Additionally Landlords must ensure that there is a carbon monoxide alarm fitted in any room that contains an appliance that burns solid fuel. Gas is not a solid fuel, however Letsmove consider it best practise to fit a C 02 alarm near to the gas appliance.

Is your property a House in Multiple Occupation (HMO)?

A House in Multiple Occupation is a property that is rented by at least 3 people who are not from the same ‘Household’ (eg: a family) but share facilities like the bathroom and kitchen. It is sometimes known as a house share. The property maybe subject to mandatory licensing by the local authority. Whether licensing applies or not, if there are 3 or more tenants (non related) in any property, it is still likely to be an HMO, and special Management rules apply. Learn more here: http://www.propertylicence.gov.uk

The Housing Health and Safety Rating System (HHSRS)

The HHSRS provides an analysis of how hazardous a property is through assessment of 29 potential hazards found in housing. Landlords have to maintain their properties to provide a safe and healthy environment. The HHSRS is enforced by local authorities. For further information visit http://www.communities.gov.uk/hhsrs

The Tenancy Deposit Scheme

From 6 April 2007, all deposits taken by landlords and  letting agents under Assured Shorthold Tenancies (ASTs) in England and Wales must be protected by a tenancy deposit protection scheme.

All security deposits are registered with The Deposit Protection Service.

The Disability Discrimination Act 2005

The DDA 2005 addresses the limitations of current legislation by extending disabled people’s rights in respect of premises that are let or to be let, and common hold premises. Landlords and managers of let premises and premises that are to let will be required to make reasonable adjustments for disabled people. Under the new duties, provided certain conditions are met (for example, that a request has been made), landlords and managers of premises which are to let, or of premises which have already been let, must make reasonable adjustments, and a failure to do so will be unlawful unless it can be justified under the Act. Landlords will only have to make reasonable adjustments. And they will not have to remove or alter physical features of the premises. Learn more here: http://www.dwp.gov.uk/aboutus/dda_factsheet4-premises.pdf